Administrative Assistant/Human Resources Generalist

We are seeking a highly organized and detail-oriented individual to join our team in the dual role of Administrative Assistant and Human Resources Generalist. In this dynamic and flexible position, you will play a key role in the seamless operation of our office while also supporting essential HR functions. Strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities are critical for success in this role.

Operations

  • Manage day-to-day office operations, including handling phone calls, maintaining VOIP phone system, office machines, emails, mail/deliveries, and scheduling meetings.
  • Maintain and organize office supplies to ensure availability of necessary materials.
  • Prepare and distribute reports, presentations, and other documents.
  • Coordinate travel accommodations for staff as needed.
  • Assist with onboarding new employees by preparing workspaces and orientation materials.
  • Organize and facilitate company events, meetings, and training sessions.
  • Perform general administrative duties such as filing and office organization.
  • Provide computer and AV system support to staff.
  • Collaborate with building management and service providers to address office building and grounds maintenance and plans for facility investments.

Human Resources

  • Manage the talent acquisition process, including posting jobs, recruiting, screening, and onboarding new employees.
  • Act as the primary point of contact for outside staffing agencies.
  • Administer and maintain HRIS functions.
  • Develop, implement, and communicate employee policies.
  • Provide recommendations to management on employee relations and performance management issues.
  • Manage benefits administration, including enrollment and coordination with brokers.
  • Maintain knowledge of legal requirements to reduce risks and ensure compliance with federal, state, and local employment laws and regulations.
  • Oversight of company’s 401(k) program.
  • Manage sensitive information with confidentiality and demonstrate high ethical standards. Ensure HIPPA compliance.
  • Maintain company organizational charts, and employee directory, and update the Employee Handbook.
  • Help to create an environment where employees feel respected, valued, and appreciated.

Qualifications

  • Bachelor’s degree in HR, business, or related field.
  • SHERM certification is a plus.
  • At least 5 years of HR generalist experience.
  • Proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Ability to take initiative in administrative decision-making by identifying options, consulting company owners and stakeholders, and taking informed actions.
  • Strong communication skills – both written and verbal.
  • Knowledge of federal and state employment regulations.             

Why Work for BrightFields?

BrightFields has been recognized as a Top Workplace in Delaware for 11 years, received the Delaware State Chamber’s Superstars Award, and earned a spot on the Zweig Group’s Hot Firms List for 5 years. We prioritize employee growth and success through support and development opportunities.

We offer: 

  • Paid holidays and sick leave
  • Medical and dental insurance
  • 401(k) with immediate full vesting and company match upon eligibility   
  • Life insurance coverage
  • Short- and long-term disability insurance
  • Travel assistance program
  • Company wellness program
  • Tuition reimbursement
  • Professional development opportunities
  • Free parking 

Plus, we know it’s important to unwind and have fun with your colleagues!  BrightFields hosts fun activities throughout the year including an annual CrabFeast, Holiday Party, and monthly summer food trucks or BBQs.

Interested? Send your resume to bfresumes@brightfieldsinc.com.